For a registration of a Ngo two documents are required, viz.
1. Memorandum of Association and
2. Rules and Regulations.
The Memorandum should contain name, registered office, area of operation, objects, name of members of governing body and names of promoters. The Rules and Regulations should include all the provisions that would regulate functioning of the proposed Ngo ; it comprise membership, powers and responsibilities of office-bearers, meetings, quorum of meetings, termination of membership, operation of bank account and financial year, procedure of dissolution or merger of Ngo if so required, and other general rules required and manage the Ngo .
A well-drafted (if required help of a legal expert should be taken) Memorandum and Rules and Regulations of the proposed Ngo should be signed by all the promoters (The should make signature on all the pages of the documents) and witness and attested by Oath Commissioner/Notary Public/Gazetted officer/Advocate/Chartered Accountant/First Clean Magistrate. For the purpose of registration the following documents are required to be filed with the registration of Societies:
a. Covering letter signed by the authorized person.
b. Memorandum of Association, in duplicate.
c. Rules and Regulations/Bye-laws, in duplicate.
d. An affidavit of the President/Secretary on a non-judicial stamp paper of prescribed value, stating the relationship between the subscribers/ promoters, duly attested by an Oath Commissioner/Notary Public or First Class Magistrate.
e. Proof of registered office, rent receipt or no objection from the landlord.
f. Authority duty signed by all members of the managing committees.
g. Declaration by the members of the managing committee that the funds of the Ngo shall be used only for the purpose of furthering the aims and objectives of the Ngo .
If the registrar is satisfied with the documents filed, he than requires the applicant with documents filed, he then requires the applicant to deposit the registration fee, normally it is Rs. 50, payable in case or by demand draft. On completion of all the formalities the Registrar issues a certificate of al the formalities the Registrar issues a certificate of registration and copies of the Memorandum and Rules & Regulations certified in his hand.